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2018 Special Events Advisory Team (S.E.A.T.) Application

Hello and welcome to the online 2018 S.E.A.T. Application.
Please take your time to read the following information carefully

 

DOES MY EVENT NEED A S.E.A.T. APPLICATION?
You must submit a S.E.A.T. application if:

1.  You are hosting a public event outdoors on City of Hamilton property 

     
This includes:                                        AND, if the event includes any of the following:          

City Hall Forecourt
Parks and parkettes
Roads / road allowances
Tim Horton’s Field Plaza
Municipal parking lots
On-street metered parking spaces
Alleyways
Walkways, pathways and trails

Amplified live or recorded music
Food sold or given to the general public
Alcohol sale or service to the general public
Pyrotechnics or fireworks
Open fire/flame-producing device or appliance
Tents (large) that require building permits- see pg 17 of Guidelines
Stages (large) that require building permits- see pg 18 of Guidelines
Amusement rides and inflatables

 
  
                                                            OR
You are hosting an event on private property that has a significant impact on City services 
 
            YOU DO NOT NEED A S.E.A.T. APPLICATION IF:
  • You are holding a private event for invited guests only (ie. Wedding, birthday party, church or family picnic)

  • You are holding an event on private property (ie. Your backyard) which will not significantly impact City services

  • You are holding a Sport Tournament or Sporting Event - please contact Recreation Facility Booking at 905-540-5590 or facbook@hamilton.ca 

S.E.A.T. Requirements & Application Guidelines: 

Please read the guideline in its entirety BEFORE you submit a S.E.A.T. application.
The 2018 S.E.A.T. Guidelines can be found on our website here: www.hamilton.ca/hostanevent 

About Us:
The City of Hamilton’s Special Event Advisory Team (S.E.A.T.), is a committee composed of various departmental City staff that have a role in ensuring events are safe for the participants, attendees, The City of Hamilton and its residents.

IS THERE A FEE TO APPLY FOR A S.E.A.T. APPLICATION?
There is no fee to submit a S.E.A.T. application, but please be aware that there may be other permit, rental fees and/or requirements for elements of your event.

S.E.A.T. Application

To Create an Account:

Step 1:  Click on the Sign Up button found under "Need An Account?" on the right hand side of the page and then complete the requested steps.  Under "Category" please select "Applicants" as your choice.

Step 2:  Once you complete the signup process, you'll get an email to confirm your registration.  Check your spam box if you do not receive an email.  Please add emails ending with @fluidreview and @hamilton.ca to your safe sender list so that you can continue to receive messages from us.

Step 3:  Upload all application material as per the instructions on the site.

Contact:  
For any questions about the S.E.A.T. application process, please contact:
Special Events Advisory Team (S.E.A.T.) Events Office, Tourism and Culture Division
at 905-546-4646 or SEAT@hamilton.ca


If you have any technical questions about how to use the site, please contact tech@fluidreview.com and the software application providers can help address your question.